Faculty Best Practices and Protocol
Table of Contents
Network Transition Folder
Since so many of our network faculty members have gotten used to using the Network Transition folder, for 2024 we are keeping it here in the Faculty Best Practice section of the Network Portal. As always, if you have any questions about what is expected of you as network faculty members here in the new system, please contact Alicia at: alicia@instituteforcreativemindfulness.com
For your convenience, we’ve included the edits for 2024 to a few other pieces of information that are not in the Network Transition folder that will be useful to you as faculty members.
Program Planner & Mandatory Post-Training Form
As of 2024, ICM has transitioned to use of the Program Planner in place of our old GoogleDoc system. Although use of this planner is described in the network transition folder, we are including it here for your convenience:
We encourage you to get any anticipated programs, either public or private, on the planner as soon as possible. The planner does not allow you to cancel scheduled trainings on your own, so please contact Alicia if you need to cancel or move a training at alicia@instituteforcreativemindfulness.com
As a reminder, after any program that we have in the program planner happens, you will automatically be sent a post-training report form that must accompany your licensing payment, due within 30 days after the end of the training.
EMDRIA Quarterly Reports
The ICM Home Office will send you a reminder at the end of each quarter (end of March, June, September, December) giving you a two week notice to submit your quarterly reports as required by EMDRIA. If you have any questions or uncertainties please contact Alicia immediately: alicia@instituteforcreativemindfulness.com
Quarterly Report Template
Suggestions About In-Person Trainings and Sign-In Templates
Even though ICM network faculty are now autonomous in terms of running there in-person training, there are a few matters that ICM wishes to highlight since your trainings do reflect on ICM’s reputation:
- Venues: You are required to secure the venue before putting the training on the ICM calendar and reporting to EMDRIA. The venue must be ADA-compliant.
- Private Trainings Consideration: If you are invited to conduct a private training for a facility or organization (trainings that will not be listed on the website), we recommend that you secure a written agreement with the party inviting you. Although a detailed email chain will suffice, a standard agreement is typically a good idea that highlights all terms and expectations. The ICM Home Office does not need to be involved in this process, yet we are here to assist if you are stuck.
- Sign In and Sign Out Sheets: If you are using ICM for provision of CE in any way (APA and OCSWMFT Board) for in-person trainings, we ask you to use this standardized template for your sign in/sign out. Please make copies for yourselves, and then mail the originals to:
The Institute for Creative Mindfulness c /o Dr. Jamie Marich 294 N. Hametown Rd. Akron, OH 44333
Sign-In Template
Safety Statement on Zoom and Other Online Platforms Used
If you have attended an ICM team meeting or training, you have no doubt encountered the safety statement that we require people to read and to agree to before entering a meeting. We ask that you or your company (whoever owns the Zoom account that you use) consider implementing a similar statement for all of your online activity. Please do not mention the Institute for Creative Mindfulness in your safety statement; rather, use language that makes sense for your own company. If you’d like to see our sample, please email Alicia at alicia@instituteforcreativemindfulness.com. You may also consult with your own legal counsel about what may be appropriate in your state.
Definitions and Collaborative Communications
For trainings and consultation, any individual who enlists your services as a trainee is your student/customer, although we ask you to be mindful of your connection to the Institute for Creative Mindfulness as a network member. What you do and how your business reflects on the Institute for Creative Mindfulness. As the provider of the curriculum and appropriate approvals and CEs, ICM bears a high degree of responsibility.
More information on expectations for business responsiveness are highlighted in the ICM Code of Conduct.
Protocol for Contacting Jamie, The ICM Home Office, & EMDRIA
ICM network members are asked to contact the customer service team (support@instituteforcreativemindfulness.com) or Alicia (alicia@instituteforcreativemindfulness.com) for anything administrative or technical related to training protocols, consultation, and other best practices. They will forward the message to Jamie, Garrett, or other relevant parties if necessary. The preferred mode of contact is to use one of these emails, although if you believe that your situation is more pressing, you may call or text the ICM home office phone number at 330-203-1141. Please leave a voicemail if you do not receive an immediate answer. Inquiries will be handled in the order in which they were received.
Although many of you have Jamie’s personal email and cell phone number, you are asked to refrain from contacting her directly unless it is a matter related to course content, or if you are in an emergency clinical situation at a training or during a consultation. You may request to make an appointment with Jamie (these are mostly offered on Wednesdays) if you need to discuss a significant matter that relates to ICM.
ICM network members are asked to contact the ICM home office directly about issues related to their listing on the ICM website, or their relationship with ICM overall.
Additionally, network members are only permitted to contact EMDRIA regarding training dates (faculty who are authorized to do so), or on issues related to their own personal credentials. If you have a question of Sarah Tolino or EMDRIA that relates to (basic) training or ICM’s relationship with EMDRIA, please contact the ICM home office, and a member of our team or Jamie will contact EMDRIA.
Protocol for Recommending and Onboarding New People to the ICM Team
As we’ve grown, ICM has found it necessary to craft formal policy around bringing new people on to the ICM team as Consultants, Consultants-in-Training, or Facilitators. We want to maintain the high quality of service, and also make sure that we continue to work with people who are committed to the Mission and Values of ICM, as well as to our overall educational approach. ICM also wants to ensure that we are transparent about our process.
For an individual to be considered for the ICM team, they must have a direct recommendation from one of our faculty members, or a well-established Approved Consultant. Be advised that if the candidate was not trained by ICM, they must audit a full training at their own expense (ICM does offer a half discount for these purposes with an appropriate recommendation).
First, please make sure that the candidate is registered with EMDRIA as a consultant-in-training under you, the recommender. Once that existing ICM network member recommends the candidate to Jamie (please get their CV sent with the recommendation), that candidate is asked to provide 10 hours of consultation-under-consultation while being monitored by you. This trial consultation can include co-facilitating groups with you, or offering consultation to people at their own worksite, or other ICM trainees that you refer in their direction. If they are looking for opportunities for practice consultation, the ICM home office can send some scholarship participants their way. Although the candidates are not formally listed yet, ICM will count any of this consultation offered for ICM trainees.
If you are the recommender, please be in consistent communication with the ICM home office about their progress, and let us know when you believe they are prepared to be listed. Also, make sure you advise anyone wanting to join the ICM team that: (a) they will be required to attend at least 2, one-hour team meetings a year, (b) they will be asked to follow the ICM Mission and Values Statement, and (c) they are okay with paying the $5.95 per month (or $65.00/year) listing fee, (d) they will be asked to submit a copy of their current, clinical malpractice insurance policy to be on file with the Institute for Creative Mindfulness.
Once the new networkmember is approved, the ICM home office will send them an official agreement(s) for Dr. Jamie Marich to personally sign. At that point, Dr. Jamie will send them the countersigned agreement back with a welcome email. Alicia confirms that we have a CV, and get the relevant details from the new network member to set up their initial bio and get placed on the team map. We will add their email address to the team group email Listserv.
New team members may request to join the ICM EMDR Therapy Team Members Facebook group by clicking HERE.
Advertising Your Events on Social Media
Due to changing Facebook formatting guidelines, it is no longer easy to list an event ticket link to an outside platform (e.g., your own website, the ICM website). It is VITALLY important that you not list an event as FREE on Facebook, and then include an outside paid link in the description.
You are free to advertise on other social media (Instagram, Twitter, TikTok, YouTube) although the ICM home office will let you know if we see any problems.
Part of your advertising may include the use of flyers or online-friendly memes. You are permitted to use the ICM logo and describe your connection with ICM on these materials. The ICM office asks that you use the most updated version of the ICM logo, which is attached below, and you are also free to use the ICM Network member badge.
ICM Logo Downloads
Additional Resources for ICM Team Members
The ICM home office currently has video replays of Dr. Jamie offering the full EMDR Therapy Training in the online format. This resource is set-up as a course on Thinkific available to ICM team members free of charge. If you’d like to be registered for this replay course, please contact Alicia at support@instituteforcreativemindfulness.com, or Alicia at alicia@instituteforcreativemindfulness.com.
If you would like more insight on promoting your trainings, consultations, and other work, please be advised that Dr. Jamie put a workshop together in December 2020 that highlights her secrets and best practices. The ICM home office also has a replay of this course available to you free of charge. Contact the ICM home office team if you wish to be registered for this homestudy replay. You may also access the webinar replay via YouTube by clicking HERE.
The ICM home office also asks, if you are going to promote your trainings or consultation groups on social media or highlight your connection to ICM on social media, that you review this article: Five Principles for Ethical Photography Use in Classes & Workshops. The ICM home office appreciates your enthusiasm yet asks you to follow these guidelines.
Malpractice Insurance Policy
ICM no longer requires that consultants and CITs have the Institute for Creative Mindfulness listed as additional insured on your personal, clinical malpractice policies. This is, however, still a requirement for network faculty members. All ICM network members are expected to have copy of their most current personal, clinical malpractice insurance on file with the ICM home office. Please send the current version to Alicia at alicia@instituteforcreativemindfulness.com whenever you renew.
